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No. | Scenario | Counterparty (Name) | Transaction created | Debit/Credit | Description | Mandatory Fields | Optional Fields | Notes ( * ) |
|---|---|---|---|---|---|---|---|---|
1 | Invoice payment from customer | Customer | Customer payment | Credit | In the Name column, select a customer. In the popup that opens, select an invoice. | Name, Transaction(s) | ||
2 | Invoice payment from customer with deduction of credit | Customer | Customer payment | Credit | In the Name column, select a customer. In the popup that opens, select first credit memo and then the invoice(s). | Name, Transaction(s) | ||
3 | Payment from customer without invoice | Customer | Customer Deposit/Journal/Customer payment* | Credit | In the Name column, select a customer. | Name | To create a Journal or Customer Payment instead of Customer Deposit, make sure either of the preferences is enabled on the Bank Account configuration | |
4 | Refund a credit memo | Customer | Customer Refund | Debit | In the Name column, select a customer. In the popup that opens, select a credit memo or Journal*. | Name, Transaction(s) | The Journal Entry must have certain GL impact similar to credit memo, thus: | |
5 | Payment from customer without invoice, book on specific GL account | Customer | Journal | Credit | In the Name column, select a customer; in the Select Account column, select a GL account. | Name, Select Account | Tax Code | |
6 | Expense report payment to employee | Employee | Bill Payment | Debit | In the Name column, select an employee. In the popup that opens, select an expense report. | Name, Transaction(s) | ||
7 | Bill payment with deduction of credit | Vendor | Bill Payment | Debit | In the Name column, select a vendor. In the popup that opens, select a bill and a vendor credit. | Name, Transaction(s) | ||
8 | Bill payment to vendor | Vendor | Bill payment | Debit | In the Name column, select a vendor. In the popup that opens, select a bill. | Name, Transaction(s) | ||
9 | Receive a payment on a vendor credit | Vendor | Journal | Credit | In the Name column, select a vendor. In the popup that opens, select a vendor credit. | Name, Transaction(s) | ||
10 | Receive a payment from vendor without credit | Vendor | Journal / Deposit* | Credit | In the name column, select a vendor. | Name, Select Account | Deposit is created when no Account is selected | |
11 | Prepay a vendor | Vendor | Check&Vendor credit/Journal* | Debit | In the name column, select a vendor. | Name | To create a Journal, make sure the preference is enabled on the Bank Account configuration | |
12 | Payment to vendor without bill | Vendor | Check/Journal* | Debit | In the name column, select a vendor; in the Select Account column, select a GL account. | Name, Select Account, Tax Code | To create a Journal, make sure the preference is enabled on the Bank Account configuration | |
13 | Transaction without customer, vendor or employee | N/A | Journal | Both | In the Select Account column, select an account. | Select Account | Tax Code |
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